The employee's first stop;
HR's fastest teammate.
Leave balance, payroll, expenses, policy, onboarding… Answers the questions employees ask every day by the company's own rules, instantly; reads expense receipts and checks them against policy, runs request flows, turns the CV pile into structured summaries for hiring. Decisions and approvals always stay with HR.
It takes over the repetitive work; the HR team makes time for people
The agent learns the company's HR policies, payroll and leave system and expense rules; gives employees the right answer with its source and brings HR only the work that needs a decision.
Self-service HR assistant
Answers leave balance, payroll items, benefits, policy and procedure questions from the company's own documents, citing the source; routes what it does not know to HR.
"Remaining leave: 9 days · Leave Policy art. 4"Expense receipt OCR and policy check
Reads the receipt from a photo: amount, VAT, date, category. Checks daily limits, trip matching, duplicate submission and missing VAT; brings only the warnings to a person.
"Daily meal limit exceeded: 1,240 / 900 TL"Leave, advance and request flows
Takes leave, advance, document (employment letter, payslip) and equipment requests; submits them to the manager and HR by the authority matrix and notifies the employee of the outcome.
"Annual leave 3–7 Nov · awaiting manager approval"Onboarding and offboarding
Builds the account, equipment, training and document list for day one; assigns tasks to the right teams and reminds about the incomplete ones. Access and asset checklist on exit.
"Day 1: 7/9 tasks done · laptop handover pending"CV screening and structured summaries
Scores CVs against the job criteria and summarizes every candidate in the same template (experience, skills, gaps, questions to ask). Decisions and interviews stay with people; bias checks are reported.
"84 CVs → shortlist of 12 · one-page summary each"Employee pulse and HR analytics
Summarizes anonymous feedback and surveys by theme; reports attrition signals, overtime and leave usage patterns to HR.
"Top theme this month: shift planning · 31 comments"A sample day with the HR agent
A representative working day: which work the agent finishes alone and which it submits for HR approval. Every approval and rejection is taught to the next similar request.
- A new employee's first day
The agent opens the onboarding list: e-mail and ERP account, laptop, orientation training, KVKK notice. - Tasks assigned to teams
Account and equipment to IT, access card to facilities, orientation to training; each with a due date. - "How many days of leave do I have left?"
The employee asks; the agent queries the leave system and answers 9 days, citing the policy article. - Expense receipt read, 1 warning
Meal receipt 1,240 TL; daily limit 900 TL. Trip record matched, VAT read. Warning sent to HR and finance. - HR decided: exception approved
Exception due to a customer visit. The decision is recorded with its reason; if a similar request comes again the agent shows this precedent. - 84 CVs scored, shortlist of 12
For the sales specialist posting, every candidate gets the same summary template and 3 suggested interview questions; bias check: gender/age data did not enter the scoring. - Daily summary to the HR team
23 requests: 19 closed by the agent, 4 awaiting approval. Onboarding 7/9 done; laptop handover tomorrow.
The employee photographs the receipt; the agent reads the amount, VAT, date and category, compares them with company policy and brings HR/finance only the warnings.
1.240,00 TLover limit%10 · 112,73 TLread14.09.2026matched tripYemek · 3 kişiwithin policybulunamadıcleanHow does it work in your company?
Pick your industry to see which questions the HR agent takes over and how it works with your team.
Hundreds of shift workers; one correct answer instead of answering the same question a hundred times.
Answers shift, overtime, leave and shuttle questions by the company rules; kiosk and mobile access for blue-collar staff, bulk request management for HR.
- Shift and overtime questionsExplains shift plans, overtime and weekly rest rules, citing the source.
- Bulk leave managementFlags clashes during holidays and annual leave periods against shift capacity.
- OHS training trackingReports employees whose mandatory training has expired, by unit.
- Kiosk and mobile accessThe same assistant via kiosk and phone for employees without e-mail.
Hundreds of stores, high turnover; hiring and onboarding should run on their own.
Runs store-level job postings and CV screening, hands the day-one list to the store manager; answers leave and overtime questions with one standard across regions.
- High-volume hiringCV scoring, shortlist and interview plan for store postings.
- Store onboardingTill authorization, uniform, training and card handover; checklist for the store manager.
- Bonus and overtime questionsExplains bonus calculation and flexible hours rules to employees.
- Exit checksAsset, till and access closure list; warning if something is missing.
Remote and hybrid teams; policies up to date for everyone at the same time.
Answers remote work, equipment, training budget and benefits questions; organizes performance-cycle reminders and 1:1 notes; summarizes employee pulse by theme.
- Hybrid work rulesExplains office days, equipment and internet support rules, citing the source.
- Training and certification budgetChecks the request against the policy limit and submits it to the manager.
- Performance cycleReminds about goal and review deadlines, lists missing forms.
- Employee pulseSummarizes anonymous feedback by theme, reports attrition signals.
Shifts, certificates and regulation; a health worker's question should not wait.
Tracks on-call and leave rules, mandatory certificate and training periods; prepares diploma/certificate verification lists for hiring; protects sensitive employee data with the authority matrix.
- On-call and leave rulesExplains post-shift rest and annual leave rules, citing the source.
- Certificate and training periodsReports expired mandatory training and certificates by unit.
- Hiring document checksChecklist for diplomas, certificates and records.
- Sensitive data protectionHealth and personnel data only for authorized roles; every access is logged.
HR in the pocket for drivers and warehouse teams in the field.
Answers drivers' and warehouse staff's overtime, travel expense and leave questions on mobile; reads expense receipts on the road; tracks licence, SRC and psychotechnical document periods.
- Travel expenses and per diemReads receipts on mobile, compares them with route and per diem rules.
- Document period trackingTracks licence, SRC, psychotechnical and ADR periods, warns early.
- Hours and restExplains driving-rest rules and overtime questions.
- Mobile requestsLeave, advance and document requests from the phone; approval to the manager.
Four steps, in-house
- 01
Connect
HR/payroll system, leave module, directory (AD), expense and ATS connections; HR policies and regulations are uploaded.
- 02
Teach
Rules are defined with the HR team: leave calculation, expense limits, approval authorities, which questions cite a source and which go to HR.
- 03
Run
The agent answers employee questions, routes requests into flows, reads receipts; anything above a threshold or unclear goes for approval.
- 04
Improve
Every approval and rejection is written to corporate memory with its reason; the agent shows these precedents on similar requests and policies are updated with HR reports.
The agent works; decisions stay with the company
Every agent runs on-premise or in your own cloud; what it may do alone and what it submits for approval is defined by the authority matrix.
Runs in-house
Employee and personnel data never leaves the company; the agent runs on-premise or in your own cloud. KVKK rules for sensitive data apply.
Authority matrix
Who sees what, what the agent does alone and what it submits for approval: defined by amount, type and role. Payroll data only for the person and authorized HR.
Source and trail for every answer
The agent shows the policy article; every answer, request and decision is recorded with a timestamp. Reversible for audit and objection.
Human in the loop
Hiring, exceptions and disciplinary matters are always decided by people. The agent summarizes, suggests and reminds; bias checks are reported.
The HR agent grows with Nexage solutions
HR & Employee Platform
Financial Workflows
ITSM Support AgentCommon questions
Where is employee data stored, is it KVKK-compliant?
Data stays on-premise or in your own cloud; nothing is transferred outside. Sensitive data such as personnel and health records is opened only to the relevant roles by the authority matrix, and every access is logged.
Does the agent make hiring decisions?
No. The agent scores against the job criteria, summarizes in the same template and suggests interview questions; the shortlist, interviews and decision belong to HR and the manager. Gender, age and similar data do not enter the scoring, and this check is reported.
Which HR and payroll systems does it work with?
Ready connections exist for common HR/payroll and time-attendance systems; others are connected via API or file transfer. Your current systems and the scope are clarified in the discovery meeting.
What if the agent answers incorrectly?
The agent shows the source policy article with every answer; on questions it is not sure about it routes to HR instead of guessing. The employee can object, HR corrects, and the correction is taught to the next similar question.
How accurate is receipt reading?
Amount, VAT, date and category are read from the receipt photo; fields read with low confidence are shown to the employee for confirmation. Policy checks (limits, duplicates, trip matching) use the company's rules; the result goes to finance on approval.
How do blue-collar employees without e-mail use it?
The same assistant is used via a kiosk screen, the corporate mobile app or a shared terminal with card login; answers are kept short and simple.
How long does setup take and how is it priced?
Usually 4–8 weeks including policy definition and system connections. Pricing is an annual license + setup based on headcount, connected systems and scope; a firm quote follows discovery.
See the HR agent with your own policies
In a 30-minute demo we define a few rules from your leave, expense and payroll policy together; see with your own eyes how the agent answers employee questions.