NEXAGE SOFTWARE ENGINEERING AND CONSULTANCY INC.
CLARIFICATION TEXT ON THE PROCESSING OF PERSONAL DATA WITHIN MARKETING AND COMMUNICATION ACTIVITIES (“Clarification Text”)
As Nexage Software Engineering and Consultancy Inc. (“Nexage” or “Company”), we place the highest importance on the lawful, secure, and transparent processing of your personal data. This Clarification Text has been prepared to inform you regarding how and for what purposes your personal data is processed, to whom it may be transferred, and your rights as a data subject within the scope of marketing, promotional, event, and exhibition activities carried out by our Company acting as a data controller pursuant to the Law on the Protection of Personal Data No. 6698 (“KVKK”).
1. Which Personal Data Does Our Company Process and For What Purposes?
Your personal data obtained pursuant to Articles 5 and 6 of the KVKK is processed in connection with, limited to, and proportionate to the processing purposes specified below:
A. Communication, Inquiry, Product Presentation, and Demo Scheduling:
Your identity details (full name), contact details (corporate email address, telephone number), organizational details (company name, title), and project inquiry notes are processed to fulfill your requests for information regarding the products and solutions developed and provided by our Company (NexBeyan MASAK Compliance, AML & CFT Platform, Nex CM Intelligent Contract Management, NEX Social Media Manager — AI-Powered Social Media Management, sector-specific autonomous AI agents for enterprise sales and operations, Certified Public Accountancy [CPA/YMM] audit portal, Cloud & FinOps cost and infrastructure optimization, secure on-premise sovereign AI infrastructure, cloud-native software development, DevOps, legacy modernization & API gateway/middleware consultancy, enterprise AI model management [AI Gateway & Governance], 12 modular enterprise business applications, industrial XR/VR simulations, and advanced engineering, CAD/PLM & Digital Twin solutions, etc.), schedule live demonstration meetings, conduct product and consultancy service engagements, and establish contact with you.
B. Fair, Exhibition, and Event Organization Management:
Your identity, contact, corporate affiliation, and event interaction data (QR code scans, booth visitor registrations) are processed for the planning of exhibitions, conferences, and industry summits organized or attended by our Company, monitoring booth inquiries, and keeping you informed regarding such events.
C. Commercial Electronic Messages, Campaigns, and Announcements:
Based on your explicit consent, your contact information (email address, telephone number) is processed to deliver announcements regarding discounts, campaigns, new product releases, technical newsletters, and event invitations via email, SMS, and telephone (commercial electronic communications), as well as to plan and execute market research and business development analyses.
D. Customized Marketing and Enterprise Needs Analysis:
The solutions and services of interest, industry sector, and feedback you provide are processed to tailor our enterprise AI, software, and advanced engineering solutions to your organizational requirements and conduct segmentation and quality improvement analyses to enhance customer experience.
E. Corporate Governance, Legal Compliance, and Information Security:
Within the scope of all aforementioned operations, your data is processed to ensure information security, verify data integrity across storage environments, comply with applicable laws and regulations, provide information to competent judicial and administrative authorities, and exercise our legal right of defense in potential disputes.
2. To Whom and For What Purposes May Personal Data Be Transferred?
In accordance with the conditions specified in Articles 8 and 9 of the KVKK, your personal data may be transferred to:
- Our corporate email and cloud infrastructure providers (Resend, Cloudflare) strictly for the purpose of transmitting notifications, inquiry confirmations, and technical advisories,
- Authorized technology suppliers and hosting infrastructure providers assisting in data governance and infrastructure maintenance,
- Competent public authorities and judicial/administrative bodies where legally mandated.
3. Methods and Legal Grounds for Collecting Personal Data
Your personal data is collected via automated or semi-automated electronic methods through our official web application (nexage.ai), QR code links scanned at exhibition booths, digital inquiry forms, email correspondence, and telephone calls.
The collected personal data is processed pursuant to Articles 5 and 6 of the KVKK on the legal grounds of: “Existence of your explicit consent”, “Direct necessity for the conclusion or performance of a contract”, “Necessity for compliance with a legal obligation to which the data controller is subject”, and “Necessity for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the data subject”.
4. Rights of the Data Subject under Article 11 of the KVKK
Pursuant to Article 11 of the KVKK, as a data subject you have the right to:
- Learn whether your personal data is being processed,
- Request information if your personal data has been processed,
- Learn the purpose of the processing of your personal data and whether it is being used in accordance with its purpose,
- Know the third parties to whom your personal data is transferred domestically or abroad,
- Request correction of your personal data if it is incomplete or inaccurate,
- Request deletion or destruction of your personal data under the conditions laid down in Article 7 of the KVKK,
- Object to the occurrence of a result against you through the analysis of processed data exclusively through automated systems,
- Request compensation for damages in case you incur damages due to unlawful processing of personal data.
5. Contact and Applications
You may submit your requests regarding your rights under the KVKK in writing to: Dokuz Eylul University Main Campus, Dogus Cad. No:207/Z DEPARK Alfa Building, BambuGO, 35000 Buca / Izmir, Turkiye, or Maya Anatolium Tower, Floor: 3, Kollektif House, Nexage Yazılım, No: 307, 34880 Kartal / ISTANBUL, Turkiye, or via email to info@nexage.ai.
